Secretarial support working with the chair of HISS charity which sees clients for hearing aid maintenance in their homes when they are too disbled to get to NHS Out patient clinics
Keep the list of members details up to date.
Delete computer held information to keep up to date
Hold copies of current constitution, policies, minutes, agendas
Help prepare the agendas and minutes of meetings.
Send out invitations to meetings with documents needed as attachments by email.
We have 3 - 4 committee meetings per year and one training meeting which is on the same day as the AGM.
Annual General Meeting and Training meeting. Co ordinate date and papers to send out. Ensure venue is booked and food booked as necessary. Liaise with Chairperson.
Keep a HISS diary so that timetabled actions are undertaken. E. G. Date of insurance policy renewal, AGM, committee meetings. Policy reviews, Safeguarding training.
Ensure that actions are followed up after committee meetings and AGM.
Vote in committee.
Help Chairperson with organisation of administration tasks and use spreadsheets or tables as necessary to support this.